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Latest enhancements in Microsoft Teams Meetings – March 2025
Microsoft keeps enhancing Microsoft Teams to enrich the User Experience and makes it more empowered and convenient to use. Few such enhancements introduced recently in Microsoft Teams include:
Let us walk over each of them in detail.
More copy and paste prevention for Teams Meetings
To protect sensitive information shared during a Teams Meeting, Microsoft is bringing in more restrictions to copy the same. Earlier we had a meeting option ‘Turn off copying and forwarding of meeting chat’ to disable copying and forwarding of messages exchanged in Meeting chat.
Now this has been extended to prevent copying the below additional information that are generated during the meeting.
- Transcripts
- Live captions
- AI-Summary in recap
How to enable copy and paste prevention ?
When you create a Microsoft 365 Teams meeting, navigate to Meeting Options -> Turn off copying and forwarding of meeting chat, live captions, and transcripts. Toggle this option ‘ON’ to enable this prevention.
Prevention of Copying Transcripts
When the option ‘Turn off copying and forwarding of meeting chat, live captions, and transcripts’ is enabled, none of the participants (including the organizers and co-organizers) can copy the transcripts that are generated during the meeting. Moreover, a warning message is shown to the user who tries to copy the transcript.
User trying to copy the transcript during the teams meeting:
User trying to copy the transcript after the teams meeting:
Limitation: Copying of transcripts is restricted only within Teams and not from Stream. Hence, the transcripts can be copied when the recording is played in Stream.
Prevention of Copying Live captions
When the option ‘Turn off copying and forwarding of meeting chat, live captions, and transcripts’ is enabled, none of the participants (including the organizers and co-organizers) can copy the live captions that are generated during the teams meeting. Moreover, a warning message is shown to the user who tries to copy the live captions as highlighted below.
Prevention of Copying AI-Summary in recap
When the option ‘Turn off copying and forwarding of meeting chat, live captions, and transcripts’ is enabled, none of the participants (including the organizers and co-organizers) can copy the AI summary that is generated after the teams meeting. A warning message is shown to the user who tries to copy the AI summary as highlighted below.
Meeting transcription enhancements
During a Microsoft Teams meeting, you can start live transcription to textually exhibit whatever is discussed during the meeting. The transcription appears in real time and includes each speaker’s name and time stamp.
Microsoft has recently brought-in few enhancements for users to better configure and streamline the transcription during the Teams Meeting. The enhancements include
- Transcription Settings made simpler
- People will be prompted to select the Spoken Language when turning on meeting transcription
- Access restriction to Spoken Language Settings
- Mismatched language notifications
Let’s first check how to enable the Meeting Transcription before surfing the recent enhancements.
How to enable Meeting Transcription ?
Step 1 : Start Transcription
During the meeting, Select More actions 
-> Record and transcribe -> Start transcription. This kicks-off the transcription process.
Step 2: Select the Spoken Language
Pick the language that everyone in the meeting is speaking from the list of languages shown. This is to ensure the translated content is accurate.
Step 3: Show the transcription panel
Select More actions -> Record and transcribe -> Show transcript, which opens the Transcript panel.
The transcript panel
Participants are notified that transcription is generated part of the ongoing meeting.
Come-on! Now, let’s check in detail, each of the enhancements in real scenarios.
Transcription Settings made simpler
For the simpler usage, now users can choose the Spoken language from the Transcript panel -> Language settings.
From here, you can select the language that everyone in the Teams meeting is speaking.
Also, you can select the Language, the transcription to be translated by clicking any of the languages (e.g.: translate English to Romania) listed under Translate to.
People will be prompted to select the Spoken Language when turning on meeting transcription
When you enable transcription as mentioned in the above section How to enable Transcription ?, you will be prompted to select the spoken language as depicted below.
Access restriction to Spoken Language Settings
For participants other than the below cadres, the Language setting to choose the Spoken Language will be disabled.
- Organizers
- Co-organizers
- One who initiated the transcript
Mismatched language notifications
The organizer, co-organizers, and transcript initiator will be notified if someone speaks a different language than the one selected in the spoken language settings.
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